All U.S. states offer some kind of sales tax exemption on purchases made for resale. Some also offer sales tax exemption for qualified or registered nonprofit organizations. This page describes the necessary documentation which The Printery House must receive before we can ship an order without sales tax.
Sales tax is based on the shipping address of the order. We will need an exemption form applicable to the state to which the order is being shipped. If you ship to multiple states, consider using the multi-state SST forms, if accepted by the states you ship to.
If your state is not listed, we are not yet required to collect sales tax there, and no documentation is required.
In compliance with state laws, in order to ship an order to a state where we collect sales tax without charging the sales tax, we must have the required documentation on file at the time the order is placed. If you are sending an exemption document, please wait for us to validate it before completing your order. When the certificate has been validated, you should be able to click "Save Changes" in your cart to see the tax removed. There will be no refunds or deductions from invoices for exemptions documented after the order ships.
Important: This page is intended only as a summary of our interpretation of required documentation for claiming sales tax exemption. Please consult your state Department of Revenue, the relevant taxing authority, or a tax attorney for legal information regarding sales tax liabilities and qualifications for exemptions.
Once on file, these certificates do not expire unless the information changes.
Please submit Illinois Form CRT-61. Other forms or statements may be used, but only if they contain the same information as Form CRT-61. Certificates of Resale should be updated at least every three years.
Please submit either:
a copy of your organization's exemption certificate issued by IDOR or
your "E" number. (In this case, before completing the transaction, we will verify with the Illinois Department of Revenue before shipping the order.)
Please submit a copy of Louisiana form R-1042 or its electronic equivalent. Businesses may reprint their Louisiana Resale Certificate through LaTAP on the LDR website. See LaTAP FAQs for more information.
Once granted, Louisiana resale certificates are valid for up to two years. If your certificate expires, you'll need to renew it and provide us a copy of the renewed certificate.
Although there is no specific form for a Maryland resale certificate, it must include a signed statement that the purchase is intended for resale, the purchaser's name and address, and the purchaser's Maryland sales and use tax registration number. Find one suggested form here.
Certificates issued by the Maryland Department of Revenue to nonprofit religious, educational, and charitable organizations, nonprofit cemeteries, credit unions, qualifying veterans organizations and volunteer fire companies or rescue squads are printed on white paper with blue ink and contain an expiration date of September 30, 2022. Certificates issued to governmental entities are printed on white paper with red ink and contain no expiration date.
An organization may use its exemption certificate to purchase tangible personal property that will be used in carrying on its work. This includes office supplies and equipment and supplies used in fundraising activities, but does not include items used to conduct an "unrelated trade or business" as defined by Section 513 of the U.S. Internal Revenue Code.
The exemption certificate is a wallet-sized card, bearing the holder's eight-digit exemption number and an expiration date.
In order to make a tax-exempt sale, we must record the organization's name and certificate number on the record of sale. We must also see the exemption certificate before completing the sale.
Please submit a completed REV-1220 PA Exemption Certificate
There is no requirement to replace blanket exemption certificates after a certain period of time. However, because the seller is only required to retain an exemption certificate for four years from the date of the exempt sale, a vendor may periodically request another certificate. Exempt organizations may want to check with a vendor to make sure that the firm did not purge its files and continues to have a current certificate on file.