All U.S. states offer some kind of sales tax exemption on purchases made for resale. Some also offer sales tax exemption for qualified or registered nonprofit organizations. This page describes the necessary documentation which The Printery House must receive before we can ship an order without sales tax.
Sales tax is based on the shipping address of the order. We will need an exemption form applicable to the state to which the order is being shipped. If you ship to multiple states, consider using the multi-state SST forms, if accepted by the states you ship to.
If your state is not listed, we are not yet required to collect sales tax there, and no documentation is required.
Important: This page is intended only as a summary of our interpretation of required documentation for claiming sales tax exemption. Please consult your state Department of Revenue, the relevant taxing authority, or a tax attorney for legal information regarding sales tax liabilities and qualifications for exemptions.
Illinois
Resale Exemption:
Please submit
Illinois Form CRT-61. Other forms or statements may be used, but only if they contain the same information as Form CRT-61. Certificates of Resale should be updated at least every three years.
Nonprofit Exemption:
Please submit either:
- a copy of your organization's exemption certificate issued by IDOR or
- your "E" number. (In this case, before completing the transaction, we will verify with the Illinois Department of Revenue before shipping the order.)
Qualifying sales must be to the organization itself, not its members or representatives. For more information, see
86 Ill. Adm. Code 130.2005 Subsection k Paragraph 1.
Louisiana
Resale Exemption:
Please submit a copy of Louisiana form R-1042 or its electronic equivalent. Businesses may reprint their Louisiana Resale Certificate through
LaTAP on the LDR website. See
LaTAP FAQs for more information.
Once granted, Louisiana resale certificates are valid for up to two years. If your certificate expires, you'll need to renew it and provide us a copy of the renewed certificate.
Nonprofit Exemption:
None
Maryland
Resale Exemption:
Although there is no specific form for a Maryland resale certificate, it must include a signed statement that the purchase is intended for resale, the purchaser's name and address, and the purchaser's Maryland sales and use tax registration number.
Find one suggested form here.
Nonprofit Exemption:
Certificates issued by the Maryland Department of Revenue to nonprofit religious, educational, and charitable organizations, nonprofit cemeteries, credit unions, qualifying veterans organizations and volunteer fire companies or rescue squads are printed on white paper with blue ink and contain an expiration date of September 30, 2022. Certificates issued to governmental entities are printed on white paper with red ink and contain no expiration date.
An organization may use its exemption certificate to purchase tangible personal property that will be used in carrying on its work. This includes office supplies and equipment and supplies used in fundraising activities, but does not include items used to conduct an "unrelated trade or business" as defined by Section 513 of the U.S. Internal Revenue Code.
The exemption certificate is a wallet-sized card, bearing the holder's eight-digit exemption number and an expiration date.
In order to make a tax-exempt sale, we must record the organization's name and certificate number on the record of sale. We must also see the exemption certificate before completing the sale.
Pennsylvania
Resale Exemption:
Please submit a completed
REV-1220 PA Exemption Certificate.
Please note that this is not the same as your Sales Tax License, though that document may provide the Account ID that we need on the REV-1220.
There is no requirement to replace blanket exemption certificates after a certain period of time. However, because the seller is only required to retain an exemption certificate for four years from the date of the exempt sale, a vendor may periodically request another certificate. Exempt organizations may want to check with a vendor to make sure that the firm did not purge its files and continues to have a current certificate on file.
Nonprofit Exemption (including churches):
Please submit ALL of the following:
- A copy of your Pennsylvania Certificate of Sales Tax Exemption (like sample 1 or sample 2), showing your Organization Name, Account ID, Exemption Type, and Expiration Date; AND
- A properly completed REV-1220 PA Exemption Certificate.
- Exempt purchases must be paid for directly from the organization's funds.
- If your organization will ever make exempt purchases worth $200 or more, please submit Pennsylvania form REV-1715 to certify exempt use of the product.
Instructions for correctly completing the form REV-1220:
Using our online system (the orange button above or a link in a request we sent you), answer the questions as follows:
- "How many transactions are covered under this certificate?": Choose Multiple Transactions. If you choose Single Purchase, you will have to submit a new form every time you order.
- "Property and services purchased or leased using this certificate are exempt from tax because…": Select option 2, "Purchaser is a governmental, educational, charitable, or other organization that may purchase property or services exempt from tax"
- "Please select one of the following that best describes purchaser": Select option K. Religious Organization, L. Nonprofit Educational Institution, or M. Charitable Organization according to what your Certificate says.
- "Please provide Purchaser's sales tax exemption number, direct pay permit number, diplomatic ID number, or other account number": Fill in your Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with "75". It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested further down the form.
- "Please verify purchaser's EIN. Correct EIN information if in error or provide EIN if not displayed": Fill in your Federal EIN.
On the paper/PDF version of the form REV-1220:
- Mark STATE AND LOCAL SALES AND USE TAX at the top.
- Mark PENNSYLVANIA TAX BLANKET EXEMPTION CERTIFICATE (USE FOR MULTIPLE TRANSACTIONS) If you choose Unit Exemption or Single Purchase, you will have to submit a new form every time you order.
- Under "Property and services purchased or leased using this certificate are exempt from tax because:", check box 2 "Purchaser is a/an:"
- In the blank after this phrase, fill in one of the following organization types: Religious Organization, Nonprofit Educational Institution, or Charitable Organization according to what your Certificate says.
- In the next blank after "holding Sales Tax Exemption Number", fill in your Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with "75". It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested further down the form.
- Fill in the exempt organization's name as Name of Purchaser or Lessee
- Fill in your Federal EIN.
- Date the form.
- Fill in your organization's address.
- Print the form, sign it, scan it, and send it to sales@printeryhouse.org as a PDF. If you don't have a scanner or copier that scans, you can also use the Genius Scan app on a smart phone. A clear photograph may also be acceptable.
Virginia
Resale Exemption:
Please submit a completed
Virginia Form ST-10
Nonprofit Exemption:
For Churches:
Form ST-13A. Churches or other nonprofit organizations registered with the state may also submit their state-issued exemption certificate, available through Virginia
Nonprofit Online.
